Privacy Policy

Effective Date: 13.01.2024

Introduction

Fineod Ltd (hereinafter referred to as the "Company" or "We") is committed to ensuring the confidentiality and data protection of the personal information it holds. This privacy policy applies to personal data collected in connection with our customer and marketing register (hereinafter referred to as the "Register"). This privacy policy describes the personal data we collect and how we process it. For more information about the processing of personal data, please contact our representative at tommi.uksila@Fineod.fi.

We may update this privacy policy from time to time, for example, as legislation changes. We strive to use reasonable means to inform you of any changes and their effects well in advance. We encourage you to review this privacy policy whenever you receive information about such changes. This privacy policy was last updated on January 13, 2024.

Data Controller and Data Protection Officer

Name: Fineod Ltd

Address: Hilapellontie 4c 11 00880 Helsinki

Phone: +358 45 78370528

Business ID: 3379949-6

Data Protection Officer at Fineod Ltd:

Name: Antti Rytivaara

Phone: +358 45 78370528

Email: rytivaara@Fineod.fi

Whose Personal Data Do We Collect?

We process the personal data of representatives of our customers and potential customers in the Register.

What Types of Personal Data Do We Collect?

We collect the following personal data concerning representatives of our customers or potential customers:

Your name
Your contact information: (email address and phone number)
The company you represent and your position within the company
Information related to the utilization of electronic services and content (e.g., subscribing to newsletters), technical data sent by your browser to our server (e.g., IP address, browser, browser version, the website from which you accessed our website), and cookies sent to your browser, along with associated information (for more details on cookies and similar technologies, refer to section below).

Sources of Personal Data Collection

We primarily collect personal data directly from the individuals concerned (e.g., through contact requests made on our website and business cards provided to us). Additionally, we may collect your personal data from public sources.

Basis for Processing Your Personal Data, Purposes, and Effects

The basis for processing your personal data depends on the situation and is grounded in our legitimate interests for the purposes mentioned below and, for our customers, in the contractual relationship with our Company. We will also send you electronic direct marketing messages with your consent.

If you are already our customer: The processing of your personal data is primarily for managing and maintaining customer relationships for existing customers. Your personal data is also processed for the sale and direct marketing of our products and services.

Processing your personal data enables us to better serve you. There are no other effects on your part. The legal basis for processing is the contractual relationship and/or consent.

If you are a potential customer: The purpose of processing personal data concerning potential customers is direct marketing of our services and products and conducting other sales and marketing activities, such as sending marketing messages via email.

Processing personal data of potential customers has no other effects than targeting marketing messages. The legal basis is our legitimate interest. We also perform profiling of your personal data for targeting, enhancing, and improving the quality of our marketing. Profiling allows us to tailor advertising more effectively to your interests and needs, based on factors such as your previous purchases. More information on profiling is provided in section below.

We do not process your personal data for purposes other than those stated in this statement.

Regular Disclosures and Transfers of Your Personal Data to Third Parties

We may transfer your personal data to our sales and marketing partners for email marketing, enterprise resource planning, and handling contact requests received through our website.

Our partners are allowed to process your personal data solely for marketing activities conducted on our behalf. We always ensure that our partners do not process the transferred personal data for any other purposes.

Transfers of Your Personal Data Outside the EU or European Economic Area

We do not transfer your personal data outside the European Union or the European Economic Area.

Principles of Personal Data Retention

We retain your personal data in the Register according to the following principles:

Personal data of our customers is kept as long as the customer relationship is active. After the termination of the customer relationship, your personal data will be retained for a maximum of one year from the end of the customer relationship.
Personal data of potential customers is kept in the direct marketing register as long as you hold positions related to the product or service being marketed, provided that you have not objected to direct marketing. In such cases, information about your objection to direct marketing may be retained in the direct marketing register.
Your personal data may be retained for a longer period if applicable legislation or our contractual obligations to third parties require a longer retention period.

Right to Prohibit and Other Rights Related to the Processing of Personal Data

You have the right to object to the processing of your personal data for direct marketing purposes at any time. You can also provide channel-specific consents and prohibitions for direct marketing (e.g., prohibit marketing messages sent via email but allow those sent by mail).

Additionally, you have the right at any time under applicable data protection laws to:

be informed about the processing of your personal data;
access your own data and check the personal data we process about you;
request correction of inaccurate and incomplete personal data;
request the deletion of your personal data;
withdraw your consent and object to the processing of your personal data to the extent the processing is based on your consent;
object to the processing of your personal data on grounds relating to your particular situation where the legal basis for processing is our legitimate interest;
receive your personal data in a machine-readable format and transfer that data to another data controller, provided that you have provided the data to us, we process the data based on a contract or your consent, and the processing is carried out automatically; and
request the restriction of the processing of your personal data. If you withdraw your consent, it does not affect the lawfulness of the processing carried out before the withdrawal.

You can withdraw your consent as indicated in the Contacts section below. Withdrawing your consent has no other effects than preventing us from sending you direct marketing.

To exercise the aforementioned rights, you must submit your request to us as outlined in the Contacts section of this privacy policy. We may ask you to clarify your request in writing and verify your identity before processing the request. We may refuse to fulfill your request based on grounds provided by applicable law.

You also have the right to lodge a complaint with the relevant supervisory authority or the supervisory authority of the EU member state where your residence or workplace is located if you believe that we have not processed your personal data in accordance with applicable data protection laws.

Principles of Registry Protection

We respect the confidentiality of your personal data. Digitally processed personal data is secured and stored in our information system, with access restricted to individuals who need such information to perform their job duties. These individuals have personal usernames and passwords for accessing the system. We encrypt the personal data sent outside our Company.

Information about Cookies and Similar Technologies

A "cookie" is a commonly used small text file that an internet browser stores on your computer or other device when you visit a website. The browser sends information about your visit back to the website when you revisit it.

All modern websites use cookies to provide you with a more personalized browsing experience. Each cookie is individually set for each of your devices, and cookies can only be read by the server that set them. Since cookies are tied to a specific browser and are not typically shareable between different browsers or devices (unless a specific browser, add-on, or other application allows this), your choices for managing cookies generally apply only to that specific browser. A cookie cannot execute software, and it cannot be used to deliver viruses or other malicious code to harm your device or files. An individual user cannot be identified solely through the use of cookies or similar technologies.

Necessary Cookies

Necessary cookies include, for example, automatically activated functional cookies such as Google Tag Manager. These cookies are essential for the functionality of our online services and cannot be disabled. They are needed to establish a secure connection to the online service and activate based on the actions you take, such as filling out contact forms.

Some of these cookies are persistent, meaning they are not automatically deleted when the browser session ends. You can set your browser to block these cookies or notify you about them, but if you do so, some parts of the service may not function properly.

We use Google Analytics on our website to analyze how users interact with our website. Google Analytics is a web analytics service provided by Google Inc., which operates using cookies. Please note that Google's terms and policies apply to cookies placed by Google, and more information can be found at https://www.google.com/policies/privacy/partners/.

This site uses Leadfeeder cookies to identify the company represented by a site visitor based on the registered IP address of the company. The user cannot be identified based on the information associated with the cookie.

You can always block the use of Google Analytics and Leadfeeder cookies in your computer, tablet, or mobile browser settings. The exact location of the settings depends on the type of browser you are using. If you change your settings, you may not be able to use all features and services because they require the website to remember your previous choices. Google Analytics cookies can also be blocked here.

Marketing Cookies

Marketing cookies are used only with your consent. They allow us to place targeted content for you on other companies' websites and services. These cookies are activated through carefully selected marketing partners in our online services. These companies may use these third-party cookies to understand users' interests and display relevant ads on other sites. Third-party cookies can also be used on social media platforms.

These cookies are persistent. If you do not allow the use of these cookies, functionalities related to advertising will not be available.

Contact Information

All requests related to the exercise of the rights mentioned above, inquiries about this privacy policy, and other communications should be made via email to Antti Rytivaara at Rytivaara@Fineod.fi.

Fineod Oy

Antti Rytivaara

Hilapellontie 4C 11 HELSINKI

If you wish to withdraw your consent for email or other direct marketing, you can do so by unsubscribing from the email list through the link provided in the newsletter or other email. You can also contact our Data Protection Officer.